It is time to book your flights! Please read the information below carefully.

Green Suggestions

• Consider calling your airline about a carbon offset purchase.
• Consider nonstop flights to reduce emissions associated with travel.

STEP 1. Decide on your preferred travel times.

Decide whether you will be traveling according to the regular trip dates or if you will be arriving early and/or departing late:

• [UPDATE FROM FLIGHT NOTIFICATION EMAIL] For the start of the trip, plan to choose a flight which arrives by 3:00PM so you will have time to check in and get settled prior to your welcome dinner that evening.Taxis and rideshares like Uber and Lyft are readily available for the approximate 10-minute independent transfer from Louisville Muhammad Ali International Airport to the 21c Museum Hotel. Note that hotel check in is at 4:00PM. If you arrive before your room is ready, you may store your bags securely at the hotel.
• [UPDATE FROM FLIGHT NOTIFICATION EMAIL] After the trip, you may depart anytime.Transfer independently to Louisville Muhammad Ali International Airport via taxi, Uber or Lyft. The hotel can also assist with arrangements. Note that check-out is at 11:00AM but you may store your bags securely at the hotel if you wish to stay later.

STEP 2. Book your travel.

• You are welcome to book your travel on your own.
• If you would like assistance, see the information about Collegiate Travel Planners (CTP) at the end of this page.

STEP 3. Communicate your plans with me.

• Your flight itinerary. If you book your travel on your own (and not through CTP), please send your itinerary no later than [UPDATE DATE] July 6, 2021 to my email: [email protected] [UPDATE EMAIL]
• Your transfer opt-out plans. If you need to opt out of the complimentary transfers between the airport and the hotel because your flights fall outside of the above recommended times, please email me to let me know.

Booking flights through Collegiate Travel Planners (CTP)

We recommend booking your flights through Collegiate Travel Planners (CTP), an experienced travel consultant that offers full-service agent assistance to help you obtain favorable airfares, schedules, and accommodations.

Why do we recommend using CTP?

• CTP’s “rapid reprice” feature will continue to search for lower fares after ticketing, potentially providing you with refunds or airlines vouchers when rates come down.
• If you encounter delays, cancellations, or other travel issues, CTP will be able to assist you promptly by phone at any hour, so you won’t need to find solutions on your own.
• Discounts, free name changes, and no change fees on preferred airline partnerships (United Airlines and Joint Venture airlines: Air Canada, Lufthansa, SWISS, Brussels Airlines, Eurowings, Air New Zealand and ANA).
• CTP provides additional travel support: from passport assistance to booking hotels.

Why do we recommend flying with United?

• You can get re-accommodation and standby preference;
• United is also the only airline with a clear path for becoming 100% carbon neutral by 2050, already purchasing half of the world’s available bio jet-fuel;
• United is the only airline among the top 50 US companies for Diversity, Equity and Inclusion.

How to Contact Collegiate Travel Planners (CTP)

• Option 1: Request your flights using the CTP Online Quote Form.
• Option 2: Call CTP directly at 844-529-4107
• Option 3: Email CTP at [email protected].

Providing Payment to Collegiate Travel Planners (CTP)

• Full payment will be required upon confirmation of your itinerary.
• CTP tickets are subject to a per person service fee up to $35 per person service, which will appear as a separate charge on your credit card.

Getting Your Tickets from Collegiate Travel Planners (CTP)

• CTP will issue your tickets as e-tickets (electronic tickets).
• Once the ticket has been issued, any changes that are permitted by the airline will be subject to a change fee and any difference in fare.
• If you have any questions about ATA’s partnership with Collegiate Travel Planners, please call 844-529-4107.